Positions for Exceptional Doctoral Students (deadline August 12, 2018)

Deadline: Sun, 12.08.2018, this call is open


Helsinki ICT Network: Positions for exceptional doctoral candidates

The Helsinki Doctoral Education Network in Information and Communications Technology (HICT) is a joint initiative by Aalto University and the University of Helsinki, the two leading universities within this area in Finland. The network involves at present over 60 professors and over 200 doctoral students, and the participating units graduate altogether more than 40 new doctors each year.

The quality of research and education in both HICT universities is world-class, but the education is still practically free as there are no tuition fees for doctoral students in the Finnish university system. Helsinki has been ranked among the world's top-10 most livable cities (Economist, 2016) and Finland is the happiest (World Happiness Report, 2018) and safest (World Economic Forum, 2017) country in the world.

The activities of HICT are structured along five research area specific tracks:

  • Algorithms and machine learning
  • Life science informatics
  • Networks, networked systems and services
  • Software and service engineering and systems
  • User centered and creative technologies

The participating units of HICT have currently funding available for exceptionally qualified doctoral students. The purpose of the call is student-supervisor matching, and evaluation of the candidates so that the supervising professors of HICT can then offer funding to the most successful applicants. If you wish to be considered as a potential new doctoral student in HICT you can (1) apply generally for a PhD position in the research group of any HICT supervisor(s) of your choice. You can also (2) apply directly to one or a number of specific PhD research projects.

All HICT supervisors and projects are listed at "https://www.hict.fi/autumn_call_2018_supervisor_lists".

The online application form closes August 12, 2018 at midnight Finnish time.

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Application process

The purpose of the present call is student-supervisor matching, and evaluation of the candidates so that the HICT supervisors can then offer funding to the most successful applicants. There are two ways to participate in the present HICT call:

1) Applying to HICT research groups

If you wish to be considered as a potential new doctoral student in HICT, you can apply for a position in the research group of any HICT supervisor. The supervising professors of HICT are listed at "https://www.hict.fi/autumn_call_2018_supervisor_lists”.

2) Applying to HICT PhD projects

The present call includes a number of specific PhD projects by several HICT professors. You can apply directly to the specific projects. All available projects are also listed at: “https://www.hict.fi/autumn_call_2018_supervisor_lists

You can participate in both of these options, meaning that you can apply to both (1) HICT research groups, and (2) HICT projects in this same call.

An applicant can choose up to 10 HICT supervisors and/or projects in the application form (mention the supervisors’ full names and project numbers in the application form). Express your motivation towards the supervisors and/or projects in your motivation letter (compulsory attachment).

The application form closes on Sunday 12th August at 23.59 (midnight) Finnish time, after which applications will be reviewed. Based on the results of the review, top candidates will be invited to interviews.

Please do not contact the potential supervisors directly. All the supervisors you indicate on your application form will be informed of your interest, and others also have access to your application documents. If your application is considered strong enough, given the limited resources and intense competition, you will be contacted for a skype interview in August or September 2018.

The HICT Autumn call 2018 is meant for only new doctoral students. There will be a separate call for competitive department-funded positions later in autumn 2018 and it is meant for students with a committed HICT supervisor at the Department of Computer Science in Aalto University (only for new starting students or current doctoral students who have a committed HICT supervisor at the Department of Computer Science in Aalto University). More information and instructions about this call will be found in August at: https://www.hict.fi/admissions.

 

When does the call close?

The application form closes on 12th August at 23.59 (midnight) Finnish time. Incomplete applications or applications arriving after the deadline will not be considered.

 

How are the applications submitted?

Applications need to be submitted through the online electronic form (select "Apply for this job") at “http://www.aalto.fi/en/about/careers/jobs/view/1929/”. Applications sent through any other means will not be processed.

 

What material is required in the application?

Note that there are compulsory information/attachments that you need to include in your application (all text documents are to be provided in a single pdf file named "lastname_firstname”.pdf).

 

Compulsory attachments

Please submit your attachments as single pdf file containing (all documents in English):

  1. Letter of motivation (max. one page) Please describe your background and future plans, and in particular the reasons for selecting the three potential supervisors (you can get more information on the participating supervisors through their web pages). Try to make your motivation letter as convincing as possible, so that at least one of the potential supervisors gets interested.
  2. A curriculum vitae and list of publications (with complete study and employment history, please see an example CV at Europass pages)
  3. A study transcript provided by the applicant's university that lists studies completed and grades achieved
  4. A copy of the M.Sc. degree certificate. If the degree is still pending, then a plan for its completion must be provided.
  5. Contact details of possible referees. Please, provide names, positions, affiliations, and e-mail addresses of 2-3 senior academic people available for providing recommendation letters upon request from HICT. We will contact you and the recommenders separately afterwards, if and when recommendation letters are required. 

 

Eligibility and required documents later in the recruitment process

In the Finnish university system, a person must have a Master's degree in order to enroll for doctoral studies. In case you wish to pursue graduate studies with a B.Sc. background, please apply first to one of the participating units' Master's programmes: Aalto SCI, Aalto ELEC, University of Helsinki. A number of these programmes provide special “doctoral tracks” with some financial support and study plans oriented towards continuing to doctoral education after the M.Sc. degree.

In order to get a study right for doctoral studies in Aalto University or University of Helsinki, an applicant with a Master’s degree outside of Aalto University/University of Helsinki needs to meet certain eligibility requirements and present some mandatory documents. Thus, be prepared to check the eligibility requirements for doctoral studies and present additional documents in case you will proceed to the recruitment and apply for doctoral study right.

Please, find below more information about the eligibility requirements.

For the Aalto Doctoral Programme in Science (SCI): https://into.aalto.fi/display/endoctoralsci/Applying+for+doctoral+studies

For the Aalto Doctoral Programme in Electrical Engineering (ELEC): https://into.aalto.fi/display/endoctoralelec/Applying+for+doctoral+studies

For the University of Helsinki: https://www.helsinki.fi/en/faculty-of-science/research/doctoral-education

 

Problems with the application?

First read all the material carefully, and if your problem is still unsolved, only then send email to HICT coordinator: hict-apply@hiit.fi

Please note that HICT coordinator is on holiday in July, we'll get back to you in early August.

 

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HICT Call FAQ

 

Who is eligible to apply?

Prospective new doctoral students who are willing to start their doctoral studies in Aalto University or University of Helsinki under one of the HICT supervisors. In order to be successful in the call, the applicant needs to be an exceptional student. Although the number of positions is relatively high, we expect to receive hundreds of good applications, and the process is extremely competitive.

Current doctoral students in Aalto University or University of Helsinki cannot participate in this call. There will be a separate competitive call for department-funded positions in September-October 2018, and it is meant only for students with a committed HICT supervisor at the Department of Computer Science in Aalto University. More information and instructions about this call will be found in August at: https://www.hict.fi/admissions.

While all applicants who have submitted an application by the deadline will be appropriately considered, Aalto University and the University of Helsinki reserve the right to consider also other candidates for the announced positions.

In the Finnish university system, a person must have a Master's degree in order to enroll for doctoral studies. In case you wish to pursue graduate studies with a B.Sc. background, please apply first to one of the participating units' Master's programmes: Aalto SCI, Aalto ELEC, University of Helsinki. A number of these programmes provide special “doctoral tracks” with some financial support and study plans oriented towards continuing to doctoral education after the M.Sc. degree.

In addition, an English language proficiency certificate (TOEFL, IELTS, CAE/CPE) is required later in case you will proceed to the recruitment process and apply for a doctoral study right. The universities participating in HICT have strict language skills requirements for doctoral students (Aalto University, University of Helsinki).

 

When does the funding period start?

The exact starting date can be negotiated between the student and the supervisor. The student must have completed his/her M.Sc. degree by the time of starting doctoral studies.

New students also need to go through the standard doctoral student enrolment process of the hosting university/school before the start of the funding period. The supervisors will help in this process, once the best candidates have been identified and linked to a supervisor.

 

How long is the funding period?

The maximum length of the funding period is four years (for starting doctoral students).

 

How much is the grant?

The exact amount of monthly salary depends on the stage of the doctoral studies and varies between 2,000 and 3,000 euros/month. The level of the salary is sufficient for a funded student to focus on his/her doctoral studies full-time, without need to resort to other sources of income.

 

What are the duties and benefits of a doctoral student?

Funded doctoral students are typically hired as full-time employees for the duration of their doctoral studies. The contract includes the normal occupational health benefits of the employing university, and Finland has a comprehensive social security system.

The annual total workload of research and teaching staff at Finnish universities is 1624 hours. In addition to doctoral studies, persons hired are expected to participate in the supervision of students and teaching following the standard practices of the recruiting unit.

 

Where are the doctoral studies to take place?

Physically the main work location is at the department of the supervisor: in case of the Aalto departments, these are located at the Otaniemi campus while the Department of Computer Science of University of Helsinki is located at the Kumpula Science Campus. The joint research institute HIIT that coordinates the activities of HICT operates on both campuses.

Both campuses are easily reachable from Helsinki city centre by public transportation.

The distance between Otaniemi and Kumpula is only some 10 kilometres, and the participating departments collaborate frequently in research and education (in doctoral education through the HICT network). It is administratively very easy to incorporate courses from the other university as part of a doctoral degree in the other university. HICT will also organise joint seminars, lecture series, workshops and other events for its students.

 

If I come to study in Helsinki, do I need to learn Finnish?

No: the working environment of doctoral students is highly international, and the working language is English. You can normally also cope in English outside work as most Finns have a very good command of English.

More information for international applicants: