Fully Funded Positions for Exceptional Doctoral Students (deadline March 5, 2017)

Deadline: Sun, 05.03.2017, this call is open


The Helsinki Doctoral Education Network in Information and Communications Technology (HICT) is a collaborative doctoral education network hosted jointly by Aalto University and the University of Helsinki, the two leading universities within this area in Finland. The network involves at present 62 professors and over 200 doctoral students, and the participating units graduate altogether more than 40 new doctors each year. The activities of HICT are structured along five research area specific tracks:

  • Algorithms and machine learning
  • Life science informatics
  • Networks, networked systems and services
  • Software and service engineering and systems
  • User centered and creative technologies

The quality of research and education in both HICT universities is world-class, but the education is still practically free as there are no tuition fees for doctoral students in the Finnish university system. Helsinki has been ranked among the world's top-10 most livable cities (Economist, 2016). Helsinki is the capital of Finland, which is the safest (World Economic Forum 2016), greenest (Environmental Performance Index, 2016) and the most literate (World’s Most Literate Countries, 2016) country in the world, ranking first in freedom of the Press for the 5th year in a row (World Press Freedom Index 2016) and has the highest standard of life in the world (Social Progress Imperative, 2016).

The participating units of HICT have currently funding available for exceptionally qualified doctoral students. The purpose of the call is to evaluate the candidates so that the participating units can then offer the funding to the most successful applicants. The available grants cover full-time employment in one of the participating units for the remaining duration of the doctoral studies, and the maximum extent of full-time doctoral studies is four years.

 

HICT Spring call 2017 consists of two phases

 

Phase 1: Student-supervisor matching

If you do not yet have a committed HICT supervisor and wish to be considered as a potential new doctoral student in HICT, you need to participate Phase 1. In Phase 1 you can apply to a research group of any HICT supervisor: the group descriptions can be found through the list of HICT supervisors. The Phase 1 application form closes on Sunday 5th March 2017 at 24:00 (midnight), after which Phase 1 applications will be reviewed. Based on the results of the review, top candidates will be invited to Phase 2.

Note that Phase 1 is meant only for new students looking for a HICT supervisor. Current doctoral students or potential new candidates, who already have a committed HICT supervisor, do not have to fill in the form for Phase 1. They can proceed directly to Phase 2.

Please fill in the HICT electronic application form.

 

Phase 2: Full application

Phase 2 is both for current doctoral students and for potential new candidates, who have agreed with one of the HICT supervisors to prepare a full application including the application form, research plan, study plan, financial plan and mobility plan. The Phase 2 application is open 25th March at 16:00 and closes 7th April, 2017 at 16:00 (4 pm) Finnish time. More details about the process and the online application form for Phase 2 can be found later at the HICT website.

If you do not have a committed HICT supervisor, and fail to find one in Phase 1, you cannot participate in Phase 2.

 

General information and FAQ

Who is eligible to apply?

(i) Current doctoral students of HICT supervisors.

(ii) Potential new doctoral students who are willing to start their doctoral studies under one of the supervisors participating in the call by the beginning of the funding period.

In both cases, in order to be successful in the call, the applicant needs to be an exceptional student. Although the number of grants is relatively high, we expect to receive hundreds of good applications, and the process is extremely competitive.

While all applicants who have submitted an application by the deadline will be appropriately considered, Aalto University and the University of Helsinki reserve the right to consider also other candidates for the announced positions. They may decide to make offers to exceptional candidates already before the end of the call.

In the Finnish university system, a person must have a Master's degree in order to enroll for doctoral studies. In case you wish to pursue graduate studies with a B.Sc. background, please apply first to one of the participating units' Master's programs: Aalto SCI, Aalto ELEC, University of Helsinki). 

 

When does the funding period start?

The exact starting date can be negotiated between the student and the supervisor, but the recommendation is to start in September 2017. The student must have completed his/her M.Sc. degree by the time starting doctoral studies.

New students also need to go through the standard doctoral student enrollment process of the hosting university/school before the start of the funding period. The supervisors will help in this process, once the best candidates have been identified and linked to a supervisor.

 

How long is the funding period?

The maximum length of the funding period is four years (for starting doctoral students).

 

How much is the grant?

The exact amount of monthly salary depends on the stage of the doctoral studies and varies between 2,000 and 3,000 euros/month. The level of the salary is sufficient for a funded student to focus on his/her doctoral studies full-time, without need to resort to other sources of income.

 

What are the duties and benefits of a doctoral student?

Funded doctoral students are typically hired as full-time employees for the duration of their doctoral studies. The contract includes the normal occupational health benefits of the employing university, and Finland has a comprehensive social security system.

The annual total workload of research and teaching staff at Finnish universities is 1624 hours. In addition to doctoral studies, persons hired are expected to participate in the supervision of students and teaching following the standard practices of the recruiting unit.

 

Where are the doctoral studies to take place?

Physically the main work location is at the department of the supervisor: in case of the Aalto departments, these are located in the Otaniemi campus while the Department of Computer Science of University of Helsinki is located at the Kumpula Science Campus. The joint research institute HIIT that coordinates the activities of HICT operates on both campuses.

Both campuses are easily reachable from Helsinki city center by public transportation.

The distance between Otaniemi and Kumpula is only some 15 kilometers, and the participating departments collaborate frequently in research and education (in doctoral education through the HICT network). It is administratively very easy to incorporate courses from the other university as part of a doctoral degree in the other university. HICT will also organize joint seminars, lecture series, workshops and other events for its students.

 

If I come to study in Helsinki, do I need to learn Finnish?

No: the working environment of doctoral students is highly international, and the working language is English. You can normally also cope in English outside work as most Finns have a very good command of English.

More information for international applicants:

 

Application process

HICT Spring call 2017 consists of two phases.

 

Phase 1: Student-supervisor matching

If you do not yet have a committed HICT supervisor and wish to be considered as a potential new doctoral student in HICT, you need to participate Phase 1. In Phase 1 you can apply to a research group of any HICT supervisor: the group descriptions can be found through the list of HICT supervisors. The Phase 1 application form closes on Sunday 5th March 2017 at 24:00 (midnight) Finnish time, after which Phase 1 applications will be reviewed. Based on the results of the review, top candidates will be invited to Phase 2.

Please fill in the HICT application form.

Current doctoral students or potential new candidates, who already have a committed HICT supervisor, can go directly to Phase 2. Please do not contact the potential supervisors directly. All the supervisors you indicate on your application form will be informed of your interest, and others also have access to your application documents. If your application will be considered strong enough, given the limited resources and intense competition, you will be contacted for a skype interview in March 2017.

 

When does the call close?

The application form closes on Sunday 5th March at 24:00 (midnight) Finnish time. Incomplete applications or applications arriving after the deadline will not be considered.

 

How are the applications submitted?

Applications need to be submitted through the online electronic form. Applications sent through any other means will not be processed.

 

What material is required in the application? (Required both in Phase 1 and Phase 2)

Compulsory information/attachments (all text documents to be provided in a single pdf file and named "lastname_firstname”.pdf):

  • 1. Motivation letter (1-2 pages)
    • For current students, it is sufficient to identify the supervisor and briefly explain the present status of the studies.
    • For potential new students, the background and future plans of the student, and in particular the reasons for selecting the three potential supervisors (you can get more information on the participating supervisors through their web pages).
    • Please do not contact the potential supervisors directly, but spend your efforts in making your motivation letter as convincing as possible, so that one of the potential supervisors gets interested.
  • 2. A study transcript provided by the applicant's university that lists studies completed and grades achieved by the end of January 2017.
  • 3. A copy of the M.Sc. degree certificate. If the degree is still pending, then a plan for its completion must be provided. The degree must be completed by the time HICT funding commences.
  • 4. A curriculum vitae, describing education and employment history​​​ (1-2 pages)

Optional information:

  • ​ Names, positions, affiliations and e-mail addresses of 2-3 senior academic people available for providing recommendation letters upon request from HICT. We will contact you and the recommenders separately afterwards, if and when recommendation letters are required.

 

Phase 2: Full application

Phase 2 is both for current doctoral students and for potential new candidates, who have agreed with one of the HICT supervisors to prepare a full application including the application form, research plan, study plan, financial plan and mobility plan. The Phase 2 application is open 25th March at 16:00 and closes 7th April, 2017 at 16:00 (4 pm) Finnish time. More details about the process and the online application form for Phase 2 can be found later at the HICT website.

If you do not have a committed HICT supervisor, and fail to find one in Phase 1, you cannot participate in Phase 2.

A copy of passport or ID card and English language proficiency certificate (TOEFL, IELTS, CAE/CPE) are required in Phase 2. The universities participating in HICT have strict language skills requirements for doctoral students (Aalto University, University of Helsinki). These must be satisfied in order to be enrolled as a doctoral student, and while the language proficiency certificate is optional at the first application stage, it will be required from the applicants who continue into later stages.

Full applications are prepared during March and April 2017, and detailed instructions on the process will be provided to candidates continuing to Phase 2. Applications are then reviewed and funding decisions are announced after this (in May 2017). Most of the funded positions commence in September, 2017.

 

Problems with the application process?

Please do not contact any of the supervisors, but first read all the material carefully, and if your problem is still unsolved, only then send email to hict-apply@hiit.fi